ENTRY TERMS AND CONDITIONS
CAPTURE & CONTENT
Except where stated in category-specific rules:
» All elements and content within an entry must be 100% photographic in origin;
» All elements, content AND post production work within an entry must be the original work of the entrant;
» The use of stock photography and/or computer generated elements is not permitted. This includes Photoshop-generated skies.
» Downloaded photographic art, imagery and other photographic elements for use in an entry are not permitted.
» Entries entered into a previous Iris Awards are ineligible.
» Entries created from an image or elements used in an image previously entered into the Iris Awards are not permitted.
» The creation of photographic content includes techniques such as digital (RAW and JPEG), analogue negatives or positives, analogue plates, polaroids and contact printing. All analogue processes will require the work to be digitally reproduced.
» Images captured, retouched and digitally edited over the duration of a workshop, tutorial, educational training event or similar organised or guided event, such as a photo walk, photo tour, or styled shoot, are ineligible for entry. This is irrespective of whether or not the image was captured or created under the direct
instruction of the educator, presenter or guide. The rule applies to attendees only and not to the instructors, guides or tour leaders.
» Nature Category entries must include a caption.
» Entrants MUST acknowledge the printer, retoucher and/or other contributors as part of a creative team (third party input) involved with any entry. Use the Description field of the Online Entry Registration system and in the metadata of the submitted digital file. Eg Photograper: Joe Bloggs, Printing: Weedit Ltd.
» No titles or identifying marks that identify the entrant are permitted on front of images or books
Same subject – While the same subject may be used across multiple entries in a single year, your entries must be
unique and distinct from each other both visually and conceptually. If the same subject is used, it must be an entirely
different capture and involve entirely different treatment. The subject must not be recognisable as being in the same
location, moment in time, or depicted similarly, For example, use a different location, styling, theme, wardrobe,
posing, lighting, post-production, etc.
The Honours Council reserves the right to determine what constitutes the same subject, or whether an entry is
deemed to be too similar to another visual work. The Honours Council’s decision is final.
Originality – The copying of another photograph, painting or image etc (either knowingly or subconciously) where all
or a significant number of key elements are very similar, runs counter to the spirit of the awards and is not permitted.
However, you can develop another’s idea to make it your own, as long as you produce an image that is visually and
ENTRY VETTING PROCESS
» Where the Honours Council determines that an entry does not comply with the intent of the rules and the spirit of the awards, the entry and/or entrant will be disqualified. The Honours Council reserves the right to request all working files in order to verify compliance with the rules; failure to submit the requested files will lead to disqualification.
» Due to time constraints, comprehensive image reviews are not always feasible leading up to the judging. Sometimes issues come to light later. The Honours Council reserves the right to perform further entry vetting, and/or start an investigation, retrospectively. This is not limited to the year of entry.
» In the case of any disqualification, the Honours Council’s decision is final.
» Disqualified entries can not be re-entered in future IRIS Awards.
In the event of an entry and/or entrant disqualification any, or all, of the following penalties may apply:
» Awards issued will be revoked, and the entrant is required to return to the NZIPP within 10 working days of notification all awards, trophies, certificates, Honours Distinctions, gongs, ribbons and gold bars received as a direct result of the awards issued.
» The entrant will be required to repay any respective price money received within 10 working days of the disqualification notice.
» The entrant is ineligible for any refund associated with a disqualification;
» Disqualified entries will be removed from all NZIPP media and online forums, and where deeemed necessary, the award’s sponsor will be notified.
» The entrant will be required to immediately remove all website and social media content, together with any print or other materials (including in any printed portfolios, studios or any other locations) which make reference to NZIPP or the Iris Awards in relation to disqualified entries.
» Up to five merit points per disqualified entry may be deducted from any accrued Distinction merit points total. This applies to NZIPP members and members of reciprocal rights organisations;
» Dependent on the severity of the case, an entrant’s entire Iris Award submission may be disqualified. This is not limited to the year of initial entry disqualification;
» The entrant may be subject to compulsory image scrutinising with entering future awards.
» The Honours Council may impose an entry stand-down period or a lifetime ban from entering the awards;
» The entrant may be required to pay NZIPP’s legal and associated costs as a result of any investigation;
» NZIPP membership may be revoked;
The NZIPP Honours Council agrees to take all reasonable steps to ensure entries presented to the judges comply with all rules and conditions of entry, however neither the NZIPP Honours Council nor NZIPP are responsible or liable should it later be determined that an entrant has breached entry rules.
As the entrant you acknowledge and understand that:
» Honesty is expected at all times, including compliance with all rules, terms and conditions of entry, and the spirit and intent of the Iris Awards.
» Each entry submitted must be original;
» No entry, or recognisable part thereof, can have previously been entered into the Iris Awards;
» You are the sole creator and owner of the work, and have the full rights to enter the work and its contents.
» Photographs produced under any form of direct guidance during a full-time or part-time photography course are not eligible for entry into any of the main categories of the Awards, but can be entered in the Student Category. Completely self-directed work produces while entrolled during full-time or part-time
photography study, such as a post-graduate degree, is eligible for entry into the main categories, but only if it is created in the entrant’s own time and with no direct guidance. Entrant’s attention is drawn to the rule on page 71 of the Call For Entries Document stating that images created in a workshop, tutorial, educational training event or similar organised or guided event are ineligible for entry unless you are the tutor.
» Your entries (or part thereof) do not violate or infringe on the rights and/or privacy of any third party (living or deceased);
» Your entries do not reference or contain inappropriate or objectionable material, including but not limited to: obscene, defamatory, sexually explicit, offensive, racist, sexist, and anti-social statements;
» Your entries do not reference any commercial or corporate advertising, or brand, that in any way maligns or
misrepresents it, including but not limited to: brand names, third party branding, logos, or slogans;
» Your entries do not defame, misrepresent or have potential to cause harm to any third-party;
» An entry deemed by the Honours Council as inappropriate or unsuitable will be disqualified;
» Entries will be judged in accordance with the judging criteria, as defined in the Call for Entries;
» As an NZIPP member, or member of a reciprocal rights organisation, you must be fully financial as at the time of online entry to qualify for member entry rates. Entries received by non-financial members or non-members will not be judged unless entered and paid for at non-member rates;
» Any decision made by the Honours Council is final.
» Any concerns, comments or complaints on any Iris Awards matter must be directed immediately to the NZIPP Honours Council, either in person, or via the online complaints form.
NZIPP IRIS PROFESSIONAL PHOTOGRAPHY AWARDS
The NZIPP Iris Professional Photography Awards (“Iris Awards”) is an awards program organised by the New Zealand Institute of Professional Photography Inc (“NZIPP”, or “the Organisers”). Upon entering the Iris Awards, entrants (“entrant”, “you”, or “your”) acknowledge and accept the Global Rules, Category Rules and Terms and Conditions set out below (collectively referred to as the “Rules”). If you do not agree to these Rules, you are not authorised to participate in the Iris Awards and must not submit an entry.
TERMS & CONDITIONS
The following terms and conditions apply to all entries.
1. Eligible Photographers
Entries into any of the categories are open to any individual photographer from any country aged 18 years and over.
2. Entry Eligibility
In addition to the Global Rules and Category Rules:
Entries must be submitted without watermarks or other features that would identify the entrant.
Entrants should keep RAW files of images and all elements used and submit these on a USB, or through the Dropbox
transfer link provided with entry. In the event that the Organiser or judges query the eligibility of an entry, NZIPP will refer
to the supplied files (e.g. RAW image files, digital files, source records for all elements used in images, property and model releases, consents, correspondence, records, negatives etc) to demonstrate the eligibility of the entry. Entries must be:
• Submitted electronically on the Awards website https://nzipp.awardsplatform.com/ and adhere to any technical specifications notified on that website;
• Accompanied by the entrant’s full name(s), physical address, email address and phone number; and
• Submitted no later than 11.59pm (New Zealand Standard Time) on the deadline for entries specified by the Organisers.
Entries will not be accepted after this date.
3. Awards Categories
The Awards categories are at the Organisers’ discretion and may be varied without notice at any stage prior to judging.
4. Use of Entries
Entrants (or copyright owners who permit entries to the Iris Awards) retain copyright to their entries but agree unconditionally
and irrevocably that entries may be used in whole or in part by the Organisers and their sponsors, free of charge, for
promotion or discussion in connection with the Iris Awards, including on the ‘past competitions’ web-page of the Iris Awards
website as a public record.
Entrants agree to their images being shared via social media and digital channels from the submissions gallery, by the Organisers, competition sponsors, and gallery viewers.
Entrants agree submitted material may be cropped slightly if needed for layout purposes and that such altered images may be credited to them.
Notwithstanding these Rules, entrants accept that the Organisers and sponsors have no obligation to display, promote or
publish any entry in any way.
5. Entrant Warranties
By entering the Iris Awards, entrants warrant that:
• They are the sole creator and owner of their entry, and they are either the legal copyright holder or have permission
from the copyright holder.
• All content in their entries is original and does not infringe the copyright, moral rights or other rights of any third party.
Plagiarism, either intentionally or unintentionally, is not acceptable and any entry deemed by the Organisers or
judges to be plagiarism will be disqualified.
• If the image contains any identifiable persons, then the entrant has obtained consent (from all identifiable persons)
to enter the image into the Iris Awards, and for the image to be used and published as described in the Rules.
• Entrants accept that the Organisers may, in their sole opinion and at their sole discretion, disqualify any entry they
deem unsuitable, inappropriate or against the values of the awards in terms of content, or otherwise does not fit the
6. Discretion of Organisers and Judges
The Organisers retain an absolute discretion to, without reason or refund:
• Disqualify an entrant/entry from the Iris Awards;
• Admit/exclude/remove entries to the Iris Awards;
• Bar any entrant from submitting further entries (including in future Iris Awards);
• Refuse to judge an entry;
• Change the competition dates, including entry, judgment and ceremony dates;
• Amend, vary, extend or discontinue the Iris Awards and/or these Rules at any stage, for any reason;
• Retrospectively disqualify an entrant/entry and/or strike off an award where an entry or entrant is later found to be in breach of these Rules, and require the entrant to return any awards or prizes previously conferred. Judges’ decisions are final and no correspondence will be entered into. No refunds will be given for disqualified entries.
7. Entry Fees
Entry fees and prizes are quoted in NZ dollars. The Organisers do not have any liability for any bank fees and charges or
currency conversion rates. Entries are only valid upon receiving payment in full of the entry fee as specified. Entry fees are
non-refundable except as may be provided by the Organisers at their discretion.
Any non-cash Prizes are not transferable and may not be exchanged for cash. Special conditions may apply to non-cash
prizes, e.g. they may be subject to availability. Should a non-cash prize be offered, It is the category sponsor’s responsibility to provide the prizes to the Awards winners. Sponsors retain the right to substitute prizes for an item or items of similar value.
9. Privacy and Contact Information
The Organisers undertake to hold your personal information securely, in accordance with the Privacy Act 2020. All contact details provided may be used from time-to-time by the Organisers for communications related to the Iris Awards or NZIPP. All other personal information will be kept confidential and used solely by NZIPP for the purposes of the Iris Awards, unless demanded and required under the laws of New Zealand. Entrants can request access to and correction of their details at any time. Entrants may unsubscribe at any time from NZIPP’s email database.
10. Intellectual Property Rights Reserved
All rights related to the name “NZIPP”, “New Zealand Institute of Professional Photography”, “Iris Awards”, and associated images, branding, trademarks and all intellectual property are exclusively owned by the Organisers, and may not be used without the express written permission of the Organiser’s Executive Director.
11. Liability and Indemnities
To the fullest extent permitted by law, the Organisers (including its judges, officers, executive members, employees, contractors and advisors) and Iris Awards sponsors shall not be liable for any claim, loss, injury, liability, expense or damage suffered by the entrant(s) or any third party whatsoever, whether indirectly or directly, howsoever arising, whether from the negligence of the Organisers, by cancellations, terminations, disqualifications, modifications, variations, or through the failure or omission on the part of Organisers to comply with obligations under these Rules, or arising by operation of law, or otherwise.
In the event that the Organisers (including its judges, officers, executive members, employees, contractors and advisors)
and Iris Awards sponsors are liable for any claim, loss, injury, liability, expense or damage that cannot be validly excluded by these Rules, then their aggregate liability shall not exceed the entry fee (if any) actually paid by the entrant to enter the Iris Awards.
The Organisers (including its judges, officers, executive members, employees, contractors and advisors) and Iris Awards
• Will not be responsible for the content/editorial control for entries and associated information submitted by entrants, including the legality and/or veracity of that information; and
• Do not make any claims or warranties as to the ownership of copyright or intellectual property of the entries, and
will assume no liability for entries accused of plagiarism, copyright issues, intellectual property rights issues, privacy issues or contractual disputes.
By entering, entrants:
• Warrant that they have the legal standing and relevant permissions to make the commitments required by these
Rules and the general nature of the Iris Awards; and
• Agree to indemnify the Organisers (including its judges, officers, executive members, employees, contractors and
advisors) and Iris Awards sponsors for any claim, loss, injury, liability, expense or damage arising from or relating to their entry(ies) in the Iris Awards, any breach of these Rules or the entrant’s acts or omissions.
12. Governing Law
The laws of New Zealand exclusively apply to these Rules and your participation in the Awards. You irrevocably submit to the non-exclusive jurisdiction of the New Zealand Courts.
Live-judging – judging in-person, at the event with a group of judges and an audience. It is free to attend the live
Commissioned – the outcome of a commercial agreement between a photographer and their client. Volunteer work is not considered commissioned, even when a professional agreement has been entered into.
Self-commissioned – photographs intended for commercial, editorial, exhibition, and/or portfolio purposes.
Pre-production – work that takes place before a shoot. This may include hair and make-up styling, costume design,
Post-production – editing techniques and work done to an element and/or entry after photographic capture. All
post-production work must be carried out by the entrant.
Third-party – person(s) or organisation(s) other than the entrant. Or, software items, such as, actions, brushes and
presets or other visual items that were created by a person(s) or organisation(s) other than the entrant.
Third-party Editing – post-production work carried out by someone other than the entrant.
Third-party Elements – visual elements created by someone other than the entrant.
Third-party Plugins – visual ‘look’ plugins created by someone other than the entrant.
Original files – RAW, DNG, or JPEG capture files with no editing or post-production techniques applied.
Entry vetting – processes used to check entries prior to judging for compliance with entry conditions. Vetting is not an
investigation: entries that pass the vetting process may still be open to a further post-awards review or investigation if
Member of a Reciprocal Interational Organisation – refer to organisations, who offer a reciprocal awards system.
Non NIPP Member (NZ Resident) – all professional photographers residing premanently in NZ who earn an income
from photography but are not NZIPP members, including AIPA and PSNZ members.
International Entrant – all professional photographers NOT residing permanently in NZ or Australia
Student (NZ and Australia Only) – students enrolled in and studying at recognised NZ tertiary institute.
NZIPP Affliliate Members – may only accrue a maximum of 5 points
NZIPP Regional Members – cannot accrue merit points.
Wishing all of you the best of luck with your entries. We really look forward to seeing what you create in 2022.