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FILE PREPARATION

You need to upload a digital file of your entry, even if entering a print, or the Expressive category.

All entries must be entered online at https://nzipp.awardsplatform.com/. Log in if you have entered the NZIPP Iris Awards
in 2020 or 2021. If you are a first time user, you need to register by clicking the link above and completing the register now section.

Ensure your digital file represents the finished appearance you wish judges to view. For an image where you would have
used a circular, oval or polygonal mat if you had been printing your entry, apply an overlay mask in Photoshop. This ensures
the audience and judges view your intended format, and awarded images are represented correctly in all NZIPP and
sponsor material.

 

 

IMAGE UPLOAD FILE SPECIFICATIONS
For all entries, your uploaded digital file must be:
Dimensions: 25.4cm on the longest side
Resolution: 300 dpi (3000 pixels)
Colour Mode: RGB colour mode (not Grayscale)
Bit Depth: 8 bits/Channel
JPEG Quality: 8
Colour Profile: sRGB
JPEG Format: Baseline (“Standard”)

 

DIGITAL FILE NAMING

This year, we’ve removed the requirement to code images according to categories when uploading. We do however need
to be able to easily see your files in the system. The below file naming is recommended.

Use the following file naming convention: Surname_First Name_Entry Number, eg. Bloggs_Joe_01

Your file name needs to match the name of your folder of raw images that are supplied for vetting. See page 42 of the Call for Entries Document if you are entering digital and page 49 if entering print.

Once your entry file is ready, visit https://nzipp.awardsplatform.com/ to upload your file(s). Follow the prompts to submit your entries.

 

 

USB FILE PREPARATION
You need to supply your files to NZIPP, either on a USB or via Dropbox file transfer. You can send a USB with your print case, or with a self-addressed, prepaid envelope or courier bag if entering digital only.

You can upload your files to our Dropbox transfer link, or send them on a USB. We suggest that those creating composites or
images with multiple layers, send a USB.
You need to submit:
» All ‘original capture’ (RAW, DNG, or unedited JPEG) files for each and every element used within each entry
submitted;
» The final image file for each entry. This is the same flattened JPEG file you will upload as part of your online entry
registration.

Prepare a folder:
» Create a single main folder with your name
» Inside the main folder, create a separate folder for each image entered, naming it with a short image title that allows for quick identification of each entry.
4. Upload your folder to our Dropbox Transfer Link. You don’t need to have a Dropbox subscription to upload these files.
Go to: https://www.dropbox.com/request/uAEV9hK2T3LXM26ioHVQ – choose “Add files” – choose “Folders from Computer”.
and select the Single Main Folder with your name that you created above, to upload all of the folders and files in one
batch. Dropbox transfers must be completed by 5.00pm (NZST) Monday, 8th August 2022.

OR

Put your images onto a USB and send to :
NZIPP Iris Awards
C/- 210 Hill Street
Richmond
Tasman 7020
NEW ZEALAND

Please include a prepaid, self-addressed envelope if you wish your USB to be returned.

PHOTOSHOP AND LIGHTROOM FILE SET-UP

ONCE YOUR FILES ARE READY

FOR BOTH DIGITAL AND PRINT ENTRIES:
Once your files are renamed and ready for uploading go to: https://nzipp.awardsplatform.com/
Register if you are a first-time user, or login and enter.

Please note: You won’t be able to enter your images until online entries open.

 

 

FOR DIGITAL ENTRIES ONCE YOU HAVE COMPLETED ONLINE ENTRY3. Prepare your files for vetting.
You can upload your files to our Dropbox transfer link, or send them on a USB. We suggest that those creating composites or
images with multiple layers, send a USB.
You need to submit:
» All ‘original capture’ (RAW, DNG, or unedited JPEG) files for each and every element used within each entry submitted;
» The final image file for each entry. This is the same flattened JPEG file you will upload as part of your online entry
registration.

Prepare a folder:
» Create a single main folder with your name
» Inside the main folder, create a separate folder for each image entered, naming it with a short image title that allows for quick identification of each entry.

Upload your folder to our Dropbox Transfer Link. You don’t need to have a Dropbox subscription to upload these files.
Go to: https://www.dropbox.com/request/uAEV9hK2T3LXM26ioHVQ – choose “Add files” – choose “Folders from Computer” and select the Single Main Folder with your name that you created above, to upload all of the folders and files in one batch. Dropbox transfers must be completed by 5.00pm (NZST) Monday, 8th August 2022.

OR

Put your images onto a USB and send to :
NZIPP Iris Awards
C/- 210 Hill Street
Richmond
Tasman 7020
NEW ZEALAND

Please include a prepaid, self-addressed envelope if you wish your USB to be returned.

Once entries close, we will be able to make the decision on how many digital entries can go through to live judging. This
number is dependent on how many print entries we receive, and our maximum capacity for live judging. If your image will
be going to live judging, you will be notified as soon as possible after entries close.

We encourage all entrants to come to Nelson and watch the live judging in-person. This is a great learning opportunity for everyone. Live judging takes place from Thursday 11th – Saturday 13th August 2022, and is followed by the New Zealand
Photography Show Conference and Gala Awards Dinner.

If your entry does not make it through to live judging, you will be able to log into the entry portal https://nzipp.awardsplatform.com/ between 11th – 13th August 2022 and view your feedback and score for each entered image. **Note. Images that go through to live judging will NOT have scores or feedback in the entry portal.

Release dates and times of this information will be released closer to the time.

 

FOR PRINT ENTRIES ONCE YOU HAVE COMPLETED ONLINE ENTRY
…If you are a New Zealand Entrant sending prints, or are an Australian or International Entrant who has been invited to enter prints, make sure you have ordered a print case to send them in. Details on print
cases and boxes can be found on page 49 of the Call For Entries Document.

Prepare your prints. Follow the instructions from page 45 of the Call For Entries Document onwards to print and mount your images. It can be helpful to
print this section and give it to your printer and/or framer to ensure your images meet the criteria outlined.

Attach the PDF documents to the back of your prints. Page 47 of the Call For Entries Document has instructions for printing and attaching these.

Prepare your files for vetting.
You can upload your files to our Dropbox transfer link, or send them on a USB. We suggest that those creating composites
or images with multiple layers, send a USB.

You need to submit:
» All ‘original capture’ (RAW, DNG, or unedited JPEG) files for each and every element used within each entry
submitted;
» The final image file for each entry. This is the same flattened JPEG file you will upload as part of your online entry
registration.

Prepare a folder:
» Create a single main folder with your name
» Inside the main folder, create a separate folder for each image entered, naming it with a short image title that
allows for quick identification of each entry.

Upload your folder to our Dropbox Transfer Link. You don’t need to have a Dropbox subscription to upload these files.
Go to: https://www.dropbox.com/request/uAEV9hK2T3LXM26ioHVQ – choose “Add files” – choose “Folders from Computer” and select the Single Main Folder with your name that you created above, to upload all of the folders and files in one batch.
Dropbox transfers must be completed by 5.00pm (NZST) Monday, 8th August 2022.

OR

Put your images onto a USB and send to :
NZIPP Iris Awards
c/- 210 Hill Street
Richmond
Tasman 7020
NEW ZEALAND

Package your entries for sending and include your USB of files for vetting (or upload your files as per instructions above).

Send your print case to arrive before the delivery deadline, 5.00pm (NZST) Monday 8th August 2022.

PREPARING PRINT ENTRIES

MINIMUM IMAGE SIZE
The visible portion of an image, inside any matting, must be no smaller than 25cm on the longest side. One side of the image must be at least 25cm. The only exceptions to this are:
» When entering polaroid, tin type or glass plate originals;
» The Expressive Category.

IMAGES WITH MATTED OVERLAYS

Print images so the longest side is greater than 25cm e.g. print at 26cm so that you have some image to tuck behind the mat;
Provide your matter with clear instructions about the minimum visible image size.

SQUARE & CIRCLE IMAGES
The width or diameter of the visible portion of the image must be no smaller than 25cm.

MULTIPLE IMAGES (SERIES)
For an entry made up of two or more images on a single mount:
» The height of at least one image must be at least 25cm; or,
» The combined width of all images, the visible portion only, must be at least 25cm. This excludes the spacing between the images.

MOUNTING YOUR PRINTS
The presentation of entries in the Iris Awards must be of a professional standard. They also need to be lightweight and of a uniform size for ease of handling and display.
For all print entries, excluding the Expressive Category:
» These must be flush- or window-mounted onto a 3mm or 5mm foam core backing board; total thickness must be between 3-7mm;
» The mat board and backing board dimensions must be 50cm x 40cm;
» The prints can be mounted using either a vertical or horizontal orientation;
» The largest size a print can be is 50cm x 40cm;
» Prints must be mounted in such a way they will not damage other prints or require special handling – no part is to protrude above the surface level of the mat board.

LIGHTING
It is recommended when printing that you view and check your prints under similar lighting conditions to those at print judging. The judges’ lighting will be tested with a light meter set at 100ISO with the reading taken from the centre point of the print and the light meter pointing toward the viewing position of the judges.

The exposure reading will be 1/30th of a second at f2.8. The ambient room lighting will be approximately 2 stops less.

PREPARING EXPRESSIVE CATEGORY ENTRIES

ENTRY SIZE
Expressive entries must be a physical entry.

There are no specific requirements on the presentation format of entries in the Expressive Category, as long as it fits
within the maximum size limit of 60cm Wide x 60cm High x 60cm Deep and can be handled by a single person. The
content and/or presentation of an entry must not place any person at risk of harm in its handling.
Most work in this category is displayed on a table. If your entry requires specific display equipment this must be supplied and set-up on site by the entrant at a time designated by the Honours Council.

 

PREPARING YOUR ENTRIES
Not all entries in the Expressive Category will be mounted. The method of presentation should best fit the nature of
the work being presented and fall within the specifications outlined in the category criteria.
As part of the online entry registration process;
» Upload a JPEG version of the ‘artwork’, or, in the case of a book an image that is representative of the book
(this could be the cover or an image of a specific page). You should take multiple images (up to 6) from different angles if you work is 3d so that during any pre-judging, the judges can better understand what they are looking at. Book entries should upload up to 6 images including the cover to help the judges understand
the context of the entry. Please make sure no names are visible.
» Refer to the specifications shown on the ‘Digital Image Upload Size’ on page 37 of the Call For Entries Document.

 

SENDING YOUR ENTRIES
Entries into the Expressive Category may not fit into a standard sized print case. Package your entries in a sturdy,
returnable box or packaging. Include in the box or packaging:
…The PDF document from your online entry (if it is not possible to attach this to the entry itself – see page 56 of the Call for Entries document for PDF Identity Label information);
…USB if used (or upload to the dropbox tranfer link); containing all original capture (RAW, DNG or unedited JPEG) files for each and every element used within each entry submitted as well as the final image file for each entry, which is the same flattened JPEG file you upload as your online entry registration;
…Return address label;
…Return pre-paid courier ticket(s). We are unable to return entries without a supplied courier ticket.

Please note, the Honours Council takes no responsibility for any damage done to entries in the process of handling, judging and/or display.

PRINT LABELS AND PACKAGING

PDF IDENTITY LABELS
PDF documents are generated on completion of your online entry registration. Save these documents to your computer. Once you have made payment and submitted your entry, you’ll see the PDF icon to the right of your entry. Click on this to download to your computer.

PDFs:
These are two page documents. We need the barcode, entry details and file name from the document, You can cut and paste these to make them fit on the back of your print. We apologise that we are unable to
alter the way these print.
» Do not reduce the size of the pdf when printing
» They must be clear and black to ensure they can be read by the scanners,
» Attach the PDF printout to the top left on the back of each respective print.
» Write the word ‘TOP’ to show the correct viewing orientation.
» Remove residue glue, adhesive tape, velcro, etc., from the back of mounted work, to prevent damage to your own prints or to the work of others.

PACKING YOUR PRINTS

When packing your prints:
» Interleaf your prints with a sheet of tissue paper, or similar, to protect the print surface. There is no need to ‘wrap’ and secure each individual print. This creates excess rubbish.

Include with your entries:
» USB (if not uploading original files via dropbox transfer); containing all original capture (RAW, DNG or unedited JPEG) files (see page 51)
» Return address label containing your name, address and phone number to be attached to the outside of your package when we return it to you.

PACKAGING OPTIONS

INDIVIDUAL ENTRANTS (INCLUDING INDIVIDUAL STUDENT ENTRIES)

Entering the Iris Awards can be a big financial commitment, so we are offering two options for the submission and
return of standard print entries:
1. Print case (rigid plastic)
2. Print box (cardboard)
If you already own one, a print case is still the preferred option to better protect your prints and for handling logistics.
Please note, no two entrants can share a print case or print box, even if from the same studio. The only exception is
student entries. See the bottom of this page for more details.
Print case – this is a rigid plastic case which holds up to 10 matted prints and will last for years. Many are still using the
same case they purchased 20+ years ago!
» Order your print case well in advance by contacting Chris Parker at chris@photographics.co.nz
» The print box will be sent direct to you so you can use it for sending in your entries.
Print box – this is a sturdy cardboard box (520mm L x 440mm W x 75mm D) and will fit up to 10 matted prints.
A print box will cost $12 plus p&h and may last a year or two.
» Order your print box well in advance by contacting Sean at sean@evokestudio.co.nz.
» The print box will be sent direct to you so you can use it for sending in your entries.
» Tape the print box carefully so it doesn’t come open in transit.
» Firmly attach a sheet of acetate (one side of a clear acetate L-pocket is great for this) to the box. Insert your address label into this. Adding a velcro dot at the open edge of the pocket will prevent the label falling out.
» Your entries will be returned in the same print box.
Print cases or boxes must be no bigger than 55cm x 45cm and 10cm deep. If you are not using a print case or box as described above, you must use a box packaging that does not require taping and/ or wrapping of prints for their return. It must be sturdy to protect your images. NZIPP takes no responsibility for prints damaged in transit.

 

STUDENT ENTRIES ONLY
Individual students from the same institution can share a print case or sturdy returnable box.
The Institution won’t be charged a handling fee, however when sending you must include a pre-paid return ‘NZ
Courier’ ticket to cover the cost to return it to you. Should entries boxes/cases arrive without return courier ticket(s)
they are unable to be sent back.

SENDING YOUR PRINT OR EXPRESSIVE ENTRIES

To avoid delays, worry, and disappointment:
» Send your entries well in advance of the print delivery deadline!
» Take into account any delays that may be caused by your courier or postal service for overseas entries
» Track your entries!

 

AUSTRALIAN AND INTERNATIONAL ENTRANTS

Entries need to pass through NZ Customs. To make the process smooth, and to minimise the risk of additional fees
and taxes:
» Mark your Customs Declaration form with the following:

Entries into the NZ Iris Professional Photography Awards
Delivery deadline: 5:00pm (NZST), Monday 8th August 2022
Items returned to sender after judging
» Limit the monetary value of the goods to no more than $150.00;
» Track your parcel progress to the delivery address on the label.
NZIPP will not be responsible for paying any import duties or GST for entries. Nor will NZIPP take responsibility for
coordinating the release of an entrant’s work from Customs or their agent.
Entries must be accompanied with pre-paid, return address label and packaging and any international documentation that may be required if you want the entry returned. We suggest using the courier companies DHL or TNT to send your prints.

 

 

DELIVERY CONCERNS
If your entry has not arrived by the delivery deadline, 5:00pm (NZST), Monday 8th August 2022 , please notify us
immediately at honours@nzipp.org.nz

 

SEND ENTRIES AND USBS (IF USED) TO:
NZIPP Iris Awards
c/- 210 Hill Street
Richmond 7020
NELSON NZ

QUICK LINKS

DOWNLOAD THE 2022 CALL FOR ENTRIES DOCUMENT

SEE WHAT'S NEW IN '22

READ MORE ABOUT WHAT YOU CAN WIN

READ MORE ABOUT THE JUDGING

READ THE TERMS AND CONDITIONS OF ENTRY

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